Notes for presentation session two

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Introduction

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Vision board

If you are unfamiliar with facilitating a group to create a Vision Board, please read the notes on the same in this booklet and familiarise yourself with the technique before sharing with the group. In advance of the session ensure you have the materials for the group to select from to design the Vision Boards also that there are enough surfaces for people to spread out and work on when designing their Boards.

Please read with PowerPoint presentation Safe Space Workshop Session Two.

The aim of this FREE online training resource is to share ideas on actions which may help create psychologically safer places in informal and peer led groups. The resource can be used many ways; as a learning aid for someone facilitating a group, an established group seeking to see if there is anything which may be helpful for them. A group just setting up and looking for ideas which may help make the group a success.

We have arranged the training in a way which means you can dip in and it. Spending as much time in specific areas as meets the needs of your group.

There may be some areas where you feel, ‘we don’t need any more learning in this area’, if that’s the case, skip over that. There may be other areas where you want to spend more time. It’s your choice.

The benefits of online learning are that you can access it when it suits you and the group and can go at a pace which you are comfortable with and meets your needs, even repeating a section if that’s helpful.

We devised this online resource because although it would be nice to think everyone got on and was kind to each other and disagreements never happened, people are complex and sometimes it’s not people mean to be unkind, its simply group dynamics can change and this can be a challenge for those involved unless its managed.

We don’t claim to have all the answers, we will also share with you other resources we have found which others have shared online, which you may find helpful. Our aim, to help build a kinder world where people suffer less.

Please feel free to feedback and make comments, we also learn by knowing what works and what needs to change.

Opening slide (one) and Introduction Slide two

There is an opening slide to have on when the group begins so as people arrive, or settle down to watch online, they can see what the session is going to be about. Which then moves to the beginning of the workshop where people are welcomed to the day’s session

Slide three

Invite people to take a couple of moments to bring their attention to the moment…. You may remind people of the 3min relaxation video used last time, maybe ask if anyone had a chance to watch it again. If the group would like to see it again this time it can be accessed by clicking the link on the slide or cutting and pasting into your browser

However, through the workshops, we also want to provide people with an opportunity for other materials which can help support wellbeing. The suggested video this time is ‘What We Can Make Right In The World’ it can be accessed by clicking the link on the slide or cutting and pasting into your browser

You may choose to introduce this by saying

‘’Most of us have a lot going on which can be distracting. For the next few minutes, just make yourself comfortable, as we watch this wee video on ideas for being kinder to yourself, each other and the environment. Please bring your attention to what is happening now. While you are watching this wee video there is nothing else to do, and nothing else to think about’’

The aim of this is to help everyone; including the facilitator, take a few moments to arrive in the room and begin to focus on the learning experience.

Slide four

The option for new people to join the group is one for the group and you as the facilitator to make. If new people have joined, to balance comfort and challenge you may ask people if they would like to re-introduce themselves, don’t force anyone to contribute. There will be some people very keen to talk and share, other people who may feel uncomfortable speaking out in front of others, by creating a safe nurturing space it may be in time they choose to share more but this needs to be their choice.

As well as asking people to introduce themselves, you could ask the participants if they wish, to share their name and something they believe is kind to the planet. Or use another warm up exercise you feel would work well with the group. Using icebreakers can support the process of people beginning to feel comfortable to speak out in the group and share. There are many activities to choose from, visit or you may know of ones you prefer to use yourself. Something as simple as ‘what is your favourite; band, or, film, or, breakfast, or, song? ‘, can help people begin to share and speak out in the group.

We want the workshop to be a safe place, so spend a few minutes reminding the group of the ideas for helping make this workshop a safe space. Ask if people would like to add anything to this. Honour those answers by capturing them on a flipchart and posting on the wall for everyone to see. The slide gives examples of what can support a safe space in a group.

Slide five

It’s always good to ensure people know what the aims of a session are so read the slide maybe ask, ‘does this cover everyone’s expectations?’ If people, ask for something you aren’t sure will be covered honour that and put it on a parking flipchart to come back to (a sheet of paper with parking written at the top, where anything not covered in the group, or has an immediate answer, is captured for later reference).

If at the end of the session, there is anything left on the parking flipchart, that neither you nor any of the group has the answer to, then say you will try and get the answer from someone else, to share at the next group. Or, it maybe you don’t know where the answer maybe found and the person with the question seeks the answer themselves.

If there was something you had said you would find out for the group and share at the next session, now is the time to let the group know what you found out. Even if you didn’t find anything specific, let people know, it shows you were listening, and this helps give the group confidence they are heard when they share their ideas and questions.

Slide six

This slide invites people to reconnect since they last met. It reminds people of what was covered in that session and the invitation people had to try out the Myers Briggs personality test, or to think more about what their Peer Led or Informal Group wanted to achieve. Use facilitated discussion to create a safe place for people to share what they feel is important to them.

If you identify points which may be useful to capture in flipchart do so, but really the point of this exercise is for people to talk and listen to each other. If you have a talkative group and feel there is the need for helping people talk one person at a time you can introduce a talking stick, or cuddly toy, whatever object is appropriate to the group e.g. a football for a group whose members may identify with this sport.

The group are reminded that when someone has the ‘item’ it’s their turn to speak and for everyone else to listen. You could pass the ‘item’ from person to person ensuring each person has a turn, if someone doesn’t want to speak, they hand it to the next person. If someone wants the ‘item’ back to speak again, they need to wait till everyone has had a turn.

Slide seven

The aim of this series of workshops is to help people create safe spaces in Peer Led and Informal Groups. The workshops work best when it is a group of people planning to start or further develop an existing group. It is helpful for the group to keep a focus on what it is they want to do. This slide is a reminder of that.

The examples of an aim and purpose is simply there as an example, the group you are working with will come up with their own aim and purpose for their group. The slide is a reminder to keep focused on what they want to achieve. This will help the Vision Board exercise later in this session

Slide Eight

Slide eight reaffirms to the participants the value many recognise for Peer Led and Informal Groups, read the slide and invite participants to offer other examples of why Peer Led and Informal Groups are important, capture this on flipchart as it maybe the ideas shared here the group find useful later on for the Vision Board exercise

Slide Nine

The video gives an excellent example of a Peer Led Men’s Group in Bristol. Acknowledge the kindness of the group sharing this video on “YouTube” for others to watch. The video can be accessed by clicking the link on the slide or cutting and pasting into your browser. Invite people while watching the video to see if they notice the vision board

Slide Ten

It is important people are offered time to reflect on what they have seen. Invite people to

  • Reflect on the video presentation
  • Discuss what they think the aim and Purpose of ‘Time Out For Men’ were
  • What did people notice if anything about the Board with the images and words on it?

Invite the groups to capture their thoughts to feedback to the main group.

Slide eleven Tea Break

The aim of these sessions is to bring people together who are in, or, setting up a peer led, or informal group, so taking time and offering comfort breaks for people to chat about what they have heard so far will help support learning.

Also realise, if there maybe introverts in the group, they may want to use this time to sit and have a think so remain away from the group as they process what has been discussed so far. Recognise also people may have been sitting for a while, look at how the group can maybe move about a bit depending on venue for the workshop.

Throughout the workshop, if you or the group feel people are sitting too long, invite people to stand up and walk about a bit.

Slide twelve

Please ensure you have read the notes on how to create a Vision Board. Introduce to the group by reading from the slide what a Vision Board is. Explain it is being used as a tool to help participants create a vision of what they want the aim and purpose of their Peer Led or Informal Group to be, spend some time revisiting slide 7 where we spoke of aim and purpose.

Slide thirteen to fourteen

Discuss with the group how they wish to develop their Vision Boards, as individuals, in two’s in small groups or as one group. It may be helpful to remind yourself of the benefits and challenges of each approach by re-reading the notes on Vision Boards.

Invite people to go into the agreed group size/individual/combination, ensuring everyone has paper, pen’s and images to use to create their Vision Board. Decide how you will capture the final version either by photograph so you can use the materials again but have captured the images to share virtually or if you plan to glue the elements of the Vision Board in Place. It is important the group’s Vision Board/s are captured for later reference by the group

Invite people to also remember they need a ‘story’ to share what their Vision Board means, so when the group come back together, they have a sense of what each group/individual meant.

If the exercise was conducted in smaller groups, it may be a future session is set aside to look at all the Vision Board and agree on areas of commonality which can then be collated into one Vision Board which reflects all the group members ideas.

Slide fifteen

Creates space for group members to reflect on learning so far and write down any points they want to think about, also, to remind people of the next session where it will be and what time, also use this to find out how the pace was for the session. Some people may have preferred to cover more, some less, some it was just right.

You determine how fast this training takes with the group so if you need to adjust times that’s perfectly all right so long as people engage with the learning process in a way most helpful for them and meets their learning needs.

Invite people to think about ‘’What do you think, creates the conditions for safe spaces within groups and why tensions can sometimes arise?’’ which shall be covered in the next session.

Slide sixteen

Offer people the chance to cover any final points, check the parking lot and see if any issues are outstanding and discuss how these will be addressed. Invite people to complete the feedback card, thank them for coming and that you are looking forward to the next session. Make sure you share the date for the next session.

Reflection

It is helpful to read the feedback cards, reflect on what they are saying and if any changes need to be made for next time. It is always helpful after any training to complete your own reflective log regards how you felt the session went and any ideas for future sessions.

These notes and slides are a guide, but the real magic comes from the trainer, make these sessions your own and enjoy delivering them, when we as trainers are passionate about what we are doing this can transfer to participants

If you are going to be part of the group being established reflect on your own thoughts about points to consider

Thank you for helping build a kinder world

Vision Boards

What is a Vision Board?

‘’ A vision board, is a collage of images and words representing a person's wishes or goals, intended to serve as inspiration or motivation, in this instance can represent the combined wishes and goals of the participants around the Peer Led or Informal Group they want to establish or develop further’

Benefits of using a Vision Board

You may hear talk of ‘Mood Boards’ ‘Vision Boards’ and ‘Inspiration Boards’. When a group is starting out establishing itself, or, is perhaps making time to revisit what it’s aims, and purpose are. A Vision Board is a useful tool to support conversations and collaboration.

As Vision Boards can include images, as well as text, even samples of objects, they offer an opportunity for more people to engage and contribute their ideas

Vision Boards can be put together individually then shared with other group members to see if everyone has the same vision, or, the Board could be designed by the group together. There are benefits to both approaches, you select the one most helpful for the group you are working with.

A Vision Board offers the group clarity on their aims, purpose goal and it also enables group members to begin to think about the role they have in achieving this goal. E.g. The aim and purpose of: A Peer Led group where people acquire new understandings about their condition, receive support from Peers and have improved wellbeing as a result of being a member. Members can then begin to think what is it I personally will do to help make this happen.

Benefit of Individual Vision Boards

Each person in the group can share their vision of the aims and purpose of the group with the other group members. This helps identify consensus and areas where people have a different idea. People who are introvert may prefer initially thinking about this on their own, before sharing.

 Challenge of Individual Vision Boards

People who are extrovert may prefer working on a Vision Board with others. People who lack confidence may worry their Board won’t be as good as other people so be resistant to develop one, and not want to be seen to ask for help

Benefit of developing a Vision Board as a group activity

People who prefer working in groups will enjoy bouncing ideas off of other people. This may appeal more to people who are extrovert. Someone who is shy or lacks confidence, may feel more comfortable sharing their ideas if they have someone in the group, they feel safe with.

Challenge of developing a Vision Board as a group activity

There maybe strong personalities whose ideas dominate the final Board. People who are introvert, or lack confidence, if they don’t feel supported to contribute or have space to think about their ideas, may withdraw from the process and as a result the final Board may not represent their ideas

Combination of Individual and Group effort to design a Vision Board

You will know your group and they may know what suits them best so perhaps ask, ‘’will we work alone or in small groups, and see what ideas we come up with? Then share our ideas and work together considering all Vision Boards to come up with one which is good enough?’’

The phrase ‘good enough’ can be quite powerful when working in groups, as often there needs to be compromise between group members. A perfect solution which everyone is happy with is rare. However, is this ‘good enough’? often can help group members to agree a place to start. As the group develops, trust develops, common purpose develops it maybe things become better, but, ‘Good Enough’ is often the place to start.

How to design a Vision Board

It maybe the group want to create a variety of Vision Boards, from the logo and ideas to promote the Peer Led or Informal Group to the aims and purpose of the group. Here are some steps and ideas to design a Vision Board

  • Be clear what the focus of the Vision Board is e.g. design a logo. The group need clarity on what is it, we are going to achieve by doing this Vision Board
  • Starting out, your Vision Board may go in a few different directions, that’s okay, that’s part of the creative process, remember, you can do as many Vision Boards as you need. The first time you begin this exercise, see where the group take it. You may be surprised the different routes and directions people set out on to achieve the same goal. The process of designing the Boards help people understand each other better
  • Have things to hand to add to your Vision Board. As well as images from magazines, or postcards, also maybe use materials the group already has e.g. post it notes from conversations, ideas from group discussion, photographs of any work the group has already done together remembering all GDPR (General Data Protection Regulations for more information visit ) Perhaps fliers or marketing materials if the group is already established also include coloured pens and pencils for people who may want to write their ideas.
  • Have paper to stick the materials to, often using plain wallpaper is a cost-effective way of designing a Vision Board at a size suits the needs of the group
  • Something to stick the images etc to the paper ensuring all health and safety with solvents is observed (this maybe useful link if in doubt www.hse.gov.uk/PuBns/indg273.pdf)

Designing the Vision Board

The fun can now start designing the Vision Board. It’s a good idea before fixing the elements of the Board in place to keep them loose so you can move them about until the final positions the Vision Board designers are happy with and then stick them in place, or, if there are concerns about anyone with respiratory issues using glue, take a photograph of the final Vision Boards and add that to a PowerPoint slide for everyone to share.

There are many links online about designing Vision Boards, templates, even ideas for designing them online. Have a look and see what ideas you find maybe helpful for your group. Type ‘How to create a Vision or Mood Board’ into Google and there are many ideas

Its often helpful as well as designing the Vision Board, to have a verbal description which either people share with each other or someone writes down. This helps ensure others looking at the Vision Board understand the visual picture the Board designers were wanting to create

We use the term Board as if you want this to be a permanent feature the group may want to keep a hard copy of, pasting it onto a piece of Board will make it more durable than paper alone.

  • Saturday, 23 March 2019

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